Administrator's Plan Time & Absence

The article outlines the requirement for administrators to submit timesheets in Workday, the reasons for this change, and guidance on recording hours worked, along with available training resources.

Are administrators required to submit timesheets? 
Yes, all administrators, including presidents, are required to submit a timesheet in Workday. 

Why do Administrators have to enter their time? 
Administrators are required to submit a timesheet in Workday as a record for work in that pay period. In ISRS, we have always had the ability to see an assignment each fiscal year as a record of work. Workday does not use assignments in the same manner. Thus, employees will record hours to reflect fulfillment of their employment obligations for the payroll period. In the event of a pay audit, timesheets will be necessary to demonstrate a reason for payment. 

As an Administrator, do I need to enter my exact time, or do I enter the hours I am scheduled to work per day? 
It is recommended that you enter the hours worked that reflect your position’s FTE. Administrator’s Plan covered employees are exempt salaried positions which are not required to report the exact hours worked in each day but rather are compensated based on their annual base pay on a biweekly basis. We recognize that some salaried positions put in more time than their position’s FTE. Employees who are required to enter time will also need to enter the actual time they take their meal break. This data is needed for workers ‘compensation compliance. 

Are administrators still able to submit days and half days off? Some were getting an error message, and the summary box on the right-hand side of the timesheet showed that time was not adding up appropriately. Is there a certain way time should be submitted for them? 
Administrators enter time off in increments of days. If they take a half-day, they should enter .5 for the amount. This differs from classified and hourly employees, who enter their time off in hours. 

Training Resources

• Factsheet - Timesheet Entry for Administrators & Exempt Employees 
• Factsheet - Time Entry Basics
• Job Aid - Employee Self Service: Managing Time & Absence
• Job Aid - Manager Self Service: Managing Time & Absence
• Job Aid - Managing Leave of Absence & Work Schedule
• Demo Video - Entering Time
• Demo Video - Work Schedule

All Resources on Minnesota State Connect