Body
Overview
This article explains when and how to request a reclassification for a classified position at Minnesota State University, Mankato.
A reclassification is a formal review process used when the duties of a classified position have changed. This ensures the position is placed in the correct job classification, with the appropriate pay range and responsibilities.
There are two types of Reclassifications: "Reallocation" and "Change in Allocation". They are defined as:
- Reallocation: Duties have changed substantially in a gradual manner over time.
- Under a "Reallocation", when a position's classification changes, the incumbent automatically “goes with” the position to the new classification.
- Change in Allocation: Duties have changed substantially in an abrupt manner, e.g. reorganization.
- Under a "Change in Allocation", when the position's classification changes, the position constitutes a vacancy, and the incumbent will have to compete for it.
Reclassifications cannot be used as a way to reward an employee or give a pay increase.
When to Reclassify
Position reviews occur when a new position is created, the duties of an existing position have changed substantially since the previous audit, either gradually or abruptly through reorganization, or when a position becomes vacant.
Reclassifications cannot be used for:
- When you want to give the employee a pay raise.
- When only the volume of work has changed.
- When you want to save money.
- When the employee obtains new or higher qualifications.
- When you have a long-term employee who has been at the top of the pay range, and you want to find a way to pay them more.
- When you like an employee and want to reward them for loyalty and length of service.
- When the employee is performing exceptionally well and you want to reward them.
- When duties change for a temporary period.
How to Request a Reclassification
A position classification review can be requested by the employee, the supervisor, or both.
Submit the following documents to HR:
-
New or updated classified position description (Word format) – signed by both employee and supervisor. (Unsigned PDs will be sent back.)
-
Copy of the previous position description (if an existing position).
-
Current organizational chart that includes:
-
Two levels above and below the position
-
Position Control Number (PCN) for each position
-
Job classification title for each position (working titles optional but recommended)
-
Employee names or label as “vacancy”
-
Full-time equivalency (FTE) for each position (e.g., 50%, 100%)
-
Highlight the position under review
-
Include the appropriate form based on the position’s status:
-
Include a memo with the request explaining:
-
Who is requesting the review (supervisor, employee, or both).
-
Reason(s) for requesting the change.
-
Whether the duties changed abruptly or gradually, and over what time frame.
-
How the job duties, required knowledge, and skills have changed.
-
Any other information HR should consider.
Note: If any required information is missing, the paperwork will be returned, and the process will be delayed.
Need Help?
Contact Human Resources for questions about reclassifications or required documentation.