Change Your Name, Preferred Name, and Email Address in MavMAIL and other Systems

Body

Question

How do I change my name or email address?

Overview

Faculty and Staff: 

Changes to employee's official name, preferred name and/or email address are initiated through Human Resources. This is a two-step process. The first step is to submit a request to HR to update the employee record, and then after 24 hours the employee can contact the IT Solutions Center to request a change to the employees MSU email address. 

  1. Schedule a meeting with MSU HR to complete a name change request Schedule an HR Meeting

    • If the preferred name is on file, it will be displayed, whenever possible, instead of the primary/legal name for all Minnesota State and MSU systems.

  2. Submit a ticket with IT Solutions to request your email address be updated.

    • Minnesota State has stated that email changes will be automatic in the future, but currently, updating this requires a manual process.

  3. If desired, the MavCARD office can print an updated MavCARD (117 Centennial Student Union)

 

Students:

  • For Legal or Official Name Change:
    1. Complete and submit an Official Name Change form to the Registration and Academic Records Office (Wigley Administration Center room 132).
    2. Submit a ticket with IT Solutions to request your email address be updated.
      • Once you have your new, additional email address; update your Outlook to default to send from this new email alias.
      • Minnesota State has stated that email changes will be automatic in the future, but currently, updating this requires a manual process.
    3. If desired, the MavCARD office can print an updated MavCARD (117 Centennial Student Union)

 

  • For Preferred Name Change:  (NOTE: Preferred name is displayed and used in place of the Legal or Official Name)
    Students can set a preferred name (like your nickname) that will be used in communications and will appear in D2L Brightspace, MavMAIL, class rosters, MavCARD and other university systems. A preferred name can replace your first, middle, and/or last name. Students can create or edit their preferred name through E-services:
    1. Log in to Minnesota State E-Services
      1. Click Account Management
      2. Click Name and Address Info
      3. Requests can take 1-2 business days to process.
    2. Submit a ticket with IT Solutions to request your email address be updated, if desired.
      • Once you have your new, additional email address; update your Outlook to default to send from this new email alias.
      • Minnesota State has stated that email changes will be automatic in the future, but currently, updating this requires a manual process.
    3. If desired, the MavCARD office can print an updated MavCARD (117 Centennial Student Union)

 

Details

Details

Article ID: 104
Created
Tue 2/1/22 2:58 PM
Modified
Tue 4/16/24 1:47 PM

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