Summary
A file name is the label given to a file when it's saved on a computer or in a shared drive. Using descriptive file names formatted correctly helps all users, especially those using assistive technologies, quickly find files and understand what a document contains.
Body
Overview
This article helps students, faculty, and staff understand the meaning, purpose, and best practices of files names to help meet digital accessibility standards in their content. It provides tips and an example. Always refer to ADA digital accessibility standards for the most up-to-date compliance requirements.
What is a File Name?
A file name is the label given to a file when it's saved on a computer or in a shared drive. Using descriptive file names formatted correctly helps all users, especially those using assistive technologies, quickly find files and understand what a document contains.
Best Practices
- Avoid spaces, capital letters, and special characters.
- Use lowercase letters and hyphens between words.
- Keep it short and use specific keywords, no vague terms like “Document1.”
- Example: budget-report-2025
How to Edit a File Name
Apply a descriptive file name the first time you save it. Or, rename an existing file by right clicking and selecting Rename.
Still Need Help?
Creative Production offers help with document formatting, design, and redesign if needed. Please note, Creative Production cannot ensure accessibility for content created by other users. They may need to re-create a document to ensure accessibly, if you choose to use their services. Costs apply. Submit a ticket to request Creative Production services
IT Solutions primarily supports digital accessibility for academic and course-related materials including document accessibility, captioning and transcription services. Support for other content may be available if time allows, with costs applying to non-course materials. Submit a ticket to request IT Solutions services