Grade Change Instructions

Overview

Provides instructions and information for instructors on submitting a grade change, along with the guidelines that accompany the process.  

Grade Change Time Limit: Instructors can submit a grade change within 2 years of the original course term. No grade change will be approved for a student with a previously conferred degree.

Video: Using Grade Change System  

1. Go to Faculty Application.
2. Choose Grade Change
3. Choose Year/Term.
4. Find the Course ID of the course and click Go under Change Grades.
5. Find the student and choose Edit.
6. Enter New Grade.
   1. If F/NC, you must include the Last Day of Attendance or the change will be rejected.
7. Enter a Reason for the grade change.
8. Choose Save.
   1. No signature is required.
9. Enter your Star ID Password and click Submit.

Important: If the grade is F or NC, the request must include the student’s last date of attendance (LDA), or it will be rejected. 

Grade Change Requests Are Accepted For: 

• I (Incomplete) to a final grade 
• IP (In Progress) to a final grade 
• Missing grade to a final grade 
• Errors in the original grade calculation 
• I, IP, or Missing grades that were automatically changed to F or NC 

Grade Change Requests Are NOT Accepted For: 

• Grades of W (Withdrawal) 
• Coursework used in a previously awarded degree 

Processing Timeline: 

• Requests go to Registration and Academic Records through the Grade Change system
• Registration and Academic Records checks if it follows university grading policy 
• If approved, changes are made in the system within 1 week 
• If not approved, the request is sent back to the instructor 

• Video: Using Grade Change System 
• Grading Policy

Contact Registration and Academic Records