Submitting a Grade Change (Instructors)

Overview

Provides instructions and information for instructors on submitting a grade change, along with the guidelines that accompany the process.  

Instructors submit grade change requests through the Faculty Application by selecting "Grade Change." 

Important: If the grade is F or NC, the request must include the student’s last date of attendance (LDA), or it will be rejected. 

Grade Change Requests Are Accepted For: 

• I (Incomplete) to a final grade 
• IP (In Progress) to a final grade 
• Missing grade to a final grade 
• Errors in the original grade calculation 
• I, IP, or Missing grades that were automatically changed to F or NC 

Grade Change Requests Are NOT Accepted For: 

• Grades of W (Withdrawal) 
• Coursework used in a previously awarded degree 

Processing Timeline: 

• Requests go to Registration and Academic Records through the Grade Change system
• Registration and Academic Records checks if it follows university grading policy 
• If approved, changes are made in the system within 1 week 
• If not approved, the request is sent back to the instructor 

Grade Change Time Limit: 

Instructors can submit a grade change within 2 years of the original course term, unless coursework is used in previous conferred degree.  If the course has passed the two-year deadline, the Department Chair needs to contact Registration and Academic Records with the following information:  

• Student Name 
• Student Tech ID 
• Course ID and Term 
• Extenuating circumstance for why the grade change is being submitted beyond deadline 
• Requested grade to be changed  

The request will be reviewed and approved or denied.  

• Video: Using Grade Change System  

Contact Registration and Academic Records