ePRF - Unclassified

Overview

The submission procedure for an Unclassified position requests requires all forms to be fully completed and signed before uploading to the ePRF workspace to avoid delays. The process begins with submitting the Unclassified Position Requisition Form (PRF), followed by uploading a current position description in Word format, an organizational chart and Recruitment Plan. Supervisors must ensure any updates to the position description are made before obtaining signatures, as changes cannot occur once the position is posted. After documents are uploaded, the request is routed for approvals by entering the appropriate names and selecting “Requesting Approvals” to initiate the official approval process.

Submission Procedure

All forms must be complete with applicable signatures obtained prior to uploading in the ePRF "workspace" in order to not delay the process. Forms received in Human Resources without signatures will be sent back to the appropriate department for all applicable signatures.

Step 1:

Submit the Unclassified Position Requisition Form - PRF (Classified)

 

Step 2:

Once the ePRF form is completed, you'll receive an email with Part 2 of the process which includes a link to the Workspace. Upload the following documentation:

  • Current Position Description -  (MSUAASF and Administrators only!) signed and dated by hiring official ** NOTE: If there are revisions/updates to be made to a position description by the supervisor, these changes must be made prior to sending the position description for signatures and to Human Resources. Once a position is announced/posted internally, changes to the position description cannot be made.
  • Organizational Chart

  • For regular searches, a Recruitment Plan

 

Step 3:

Once documents have been added your ePRF is ready to be routed for approvals. To do so, go into the PRF List Item and enter names as appropriate for a request within your division. The Approval Guides Division outlines which names are entered into the applicable fields in order to approve your position request.

If you are submitting an IFO Regular Search, be sure to follow the instructions sent regarding the Notice of Vacancy (NOV).

Lastly, after names are entered, be sure to select “Requesting Approvals” under the “Approval Action” field to officially start the request and approval process.

Need Help?

Contact Human Resources at 507-389-2015 or hr@mnsu.edu.

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