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Captions display dialogue, music, and sound effects in written format on videos. Transcripts provide a text version of audio-only or video-only content, such as podcasts and animations. Captions and transcripts make audio and video content accessible to people who are deaf or hard of hearing and benefit anyone who cannot listen to audio.

Videos and audio content rely on sound and visuals that some users cannot perceive. Include captions, transcripts, or audio descriptions to ensure all users can access the content.

Microsoft Word is the recommended format for internal documents shared within the university. Word has accessibility tools like heading styles, alt text, an accessibility checker, and more.

Forms can pose accessibility challenges because they often rely on visual cues, complex layouts, or unlabeled fields that screen readers cannot interpret. Making forms accessible ensures that everyone can easily read, complete, and submit them independently.

Excel software is highly visual and relies on spatial relationships, like rows and columns, which aren’t always conveyed clearly through assistive technology. Issues such as merged cells, missing headers, and unlabeled charts can disrupt the logical reading order.

If graphics and images are not made accessible, these elements create barriers to understanding and usability. Ensure there is alt text and appropriate color contrast and formatting applied to graphics and images.

Microsoft PowerPoint is the recommended tool to create internal slide decks and presentations shared within the university. PowerPoint has accessibility tools like heading styles, alt text, an accessibility checker, and more.

Understanding course repeats

This document outlines the registration appeal process for students who miss course deadlines due to extenuating circumstances. It details the steps for appealing to add, drop, withdraw from a course, or change the grading method

The document outlines common registration error codes encountered by students at Minnesota State University, Mankato, explaining their meanings and offering guidance on how to resolve them.

Checking for accessibility is a critical step to ensure content meets the required digital accessibility standards and works for everyone. Before publishing or sharing content, always check it by using both automatic checkers and manually reviewing with human judgement and assistive technologies.

A table is a grid of cells arranged in rows and columns that organizes information. If they are not formatted correctly, tables can pose accessibility issues because screen readers often read them in a linear order, which can make the information confusing.

A screenshot is an image that captures what is on the screen of a computer or mobile device. Screenshots are sometimes found in instructional content. Screenshots create accessibility barriers because they contain text and information as images, which screen readers and other assistive technologies cannot interpret.

Lists organize related information into a clear structure, improving readability and navigation. They also provide semantic cues that assistive technologies can recognize, helping screen reader users understand relationships and navigate efficiently.

Links are clickable elements in documents or websites that lead to another resource. Screen reader users often navigate by jumping from link to link, so they may only hear the link text without surrounding context. Clear, descriptive links improve navigation for everyone.