Navigate360: Department Chairs - Acting With a Saved Search/Student List

Overview

This article will provide information on how to take actions with data you have pulled.

After you’ve pulled your search criteria (or pulled up a saved search/list), you can take actions with your results. For questions regarding how to generate or save an advanced search, please see this article: Navigate360: Department Chairs - Using Advanced Search to Find Majors, Minors, & Concentrations.

Actions Department Chairs can take with their lists include sending messages to students and adding notes. While it is possible to export lists, please reach out to the Navigate360 team (navigate360@mnsu.edu) before doing so. Many desired functions can be handled within Navigate360 and do not require a download of data. See the Minn State System Data Privacy policy for more info. 

Getting Started

  1. Execute a new advanced search or access previously saved searches or created student  lists.  For a saved search or list, choose which students you want to take action with by selecting the boxes next to their names. If you want to choose all students on your list, select the box in the gray header area to select all.

Screen showing a list of students, and the boxes for selecting student.

Select all box for selecting all students on that screen.

       2. If your list includes more than 100 students and you want to take action with all of them, you also need to use the Select All link to select all students. 

The Select All button is highlighted in yellow.

      3. Once your group is selected, click Action, and it will open an drop-down menu.

Choose your desired action on the group of students you selected. All possible actions are listed here.

       4. From here, you can choose from some common actions:

  • Send a Message to Student - This will be an EMAIL sent to their MNSU mavmail account, and you will be able to see it under their student profile under the Conversations area. Anything you send from your profile, you will see on your account under the Letter Icon on the left.
  • Add a Note - Creates an ad-hoc note on a student’s record and displays it under the History tab within their profile.
  • Export Results - This action should not be used unless discussed with a Student Success staff member. Please email navigate360@mnsu.edu with questions on this. 

Most actions you need to take with student data can be done within the system itself and for data security purposes, data should remain in the system unless there is a specific and approved business need for downloading it out of the system.

Still Need Help?

For Navigate360 staff system questions or issues, email navigate360@mnsu.edu or contact the Office of Student Success. 

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Related Articles (3)

Navigate360: Department Chairs - A Quick Guide
This article is a quick guide for Department Chairs regarding how to log in to Navigate360 and receive assistance and more training opportunities.
Navigate360: Department Chairs - Saving an Advanced Search
This article instructs Department Chairs on how to save an advanced search in Navigate360.
Navigate360: Department Chairs - Using Advanced Search to Find Majors, Minors, & Concentrations
This guide is to help Department Chairs utilize Advanced Search to find majors, minors, and concentrations.