View more travel information on The Fountain.
Once the form is approved, please upload it into the Employee Expense Reports. Additionally, we will temporarily return to using the CS1407 Special Expense Form. After approval, please upload this form into the p-card reconciliation system.
What should I know or gather before I submit a Travel Authorization?
Before completing a Workday Expense Report, gather the information below to ensure a smooth process. Not all items below may be required for your situation.
- Airfare
- Registration
- Lodging
- Car Rental
- Meals
- Memo field - same as Expense Type (lodging, rental, etc.)
- What Cost Centers (Program/Grant/Project Codes - Workday) you will be using.
Workday Travel Expense Item Codes - Use Only These
In order for your Travel expenses to be properly coded into SEMA4 (Statewide Employee MAnagement) - our State system we use to enter reimbursements for Travel. Use the following Workday Expense Item menu items only.
To select these in the Expense Item field, just type in the first 3 letters of the Expense Item and select Enter. Then select the Item that is appropriate.
| Expense Item |
| Airfare - Instate |
| Airfare - Outstate |
| Baggage Handling - Instate |
| Baggage Handling - Outstate |
| Car Rental - Instate |
| Car Rental - Outstate |
| Clothing Allowance Noncontract |
| Clothing/Uniform Allowance |
| Communication - Other |
| Conf/Regist Fee - Instate |
| Conf/Regist Fee - Outstate |
| Hosting |
| Internet Access - Home Taxable |
| Laundry - Instate |
| Laundry - Outstate |
| Lodging - Instate |
| Lodging - Outstate |
| Meals (With Lodging) - Instate |
| Meals (With Lodging) - Outstate |
| Meals NO Lodging - Instate |
| Meals NO Lodging - Outstate |
| Memberships |
| Mileage - Nontaxable - Instate |
| Mileage - Nontaxable - Outstate |
| Mileage - Taxable - Instate |
| Mileage - Taxable - Outstate |
| Other Expenses < $100 - Instate |
| Other Expenses < $100 - Outstate |
| Parking - Instate |
| Parking - Outstate |
| Phone - Business - Instate |
| Phone - Business - Outstate |
| Photocopies - Instate |
| Photocopies - Outstate |
| Postal, Mail, Shipping/Out-Bound |
| Supplies/Materials/Parts > $100 |
| Taxi - Instate |
| Taxi - Outstate |
| Training/Tuition |