Overview

What's Required?

Step 1: Create the Organizational Chart as Full Text (Required) 

Every organizational chart must include a complete, on page text version.  

• Include all names, position titles, and department/units/areas. 
• Present information using clear headings and nested bullet lists to reflect hierarchy and sub-supporting structures. 
• Follow logical reading order from top leadership downward. 
• Structure the chart so it is fully understandable without any image or PDF.

Step 2: Visual Chart (Optional) 

If a visual chart or PDF is included, it must meet accessibility requirements. A compliant PDF must:

• Be fully tagged
• Include correct reading order
• Include alternative text for any images or special elements
• Meet full WCAG 2.1 AA accessibility standards 

Alternative text on the webpage describes the function (for example: “Administrative Services organizational structure; full text on the webpage”). 

Web Writing and Structure Standards for the Organizational Chart Text 

Use Headings to Convey Levels 

• H1 for the name of the Organizational Chart division or unit (page title)
• H2 for the division leader who oversees the organizational structure
• H3 for departments, sub-units, areas reporting to the division leader
• Keep titles consistent and current. 

Use Nested Lists to Show Reporting Relationships 

• Use bullet points for every position.
• Nest lists to reflect who reports to whom.

Keep It Plain, Concise, and Scannable

• On-page full text (complete and current) 
• Short phrases for names/titles. 
• Avoid jargon, abbreviations without definitions, and decorative text. 
• Do not rely on visual formatting, color, lines or shapes to convey hierarchy; use headings and bullet lists.

Example

This is an example of all positions that report to the Chief of Staff and Vice President for Administrative Services.  

• H1: Name of the Organizational Chart (page title)
• H2: The position that oversees this organizational structure 
• H3: Name of a department, sub-unit, or area.

(H1) Administrative Services — Organizational Structure

(H2) President, First Name Last Name

(H2) Chief of Staff and Vice President, First Name Last Name

(H3) President’s Office 

• Director of Communications and External Relations, First Name Last Name

• Assistant Director of Presidential Events and Operations, First Name Last Name

• Executive Administrative Assistant,First Name Last Name

(H3) Human Resources

• Director, First Name Last Name

  • Associate Director, First Name Last Name

    • HR Generalist, First Name Last Name
    • HR Generalist, First Name Last Name 
    • HR Project and Training Lead, First Name Last Name 
    • Staffing and Recruiting Specialist, First Name Last Name
    • Staffing Specialist, First Name Last Name 
    • HR Coordinator, First Name Last Name

• Assistant Director, First Name Last Name

  • HR Lead (dotted line to Director and Associate Director), First Name Last Name
  • Benefits and Leave Specialist, First Name Last Name
  • Benefits and Leave Specialist, First Name Last Name
  • Payroll Specialist, First Name Last Name
  • Payroll Coordinator, First Name Last Name

(H3) Equal Opportunity and Title IX

• Director, First Name Last Name
  • Assistant Director and Deputy Title IX Coordinator, First Name Last Name
  • Investigation and Resolution Specialist, First Name Last Name
  • EOTIX Specialist, First Name Last Name

(H3) Institutional Analytics and Planning

• Executive Director, First Name Last Name 

  • Institutional Effectiveness and Planning Analyst, First Name Last Name 

  • Financial Analyst, First Name Last Name

  • Data Science and Engineering Specialist, First Name Last Name

(H3) University Marketing and Communications  

• Associate Vice President, First Name Last
  • Director of Web Marketing, First Name Last Name
  • Director of Media Relations, First Name Last Name
  • Visual Content Strategies, First Name Last Name
  • Senior Director, First Name Last Name
    • University Marketing and Communications — Office Administrator, First Name Last Name
    • Director of Content Marketing, First Name Last Name
    • KMSU, General Manager, First Name Last Name
      • Radio/TV Program Coordinator (0.9 FTE), First Name Last Name
      • Radio/TV Program Coordinator (0.9 FTE), First Name Last Name 

  • Creative Production, Director, First Name Last Name

    • Assistant Director, First Name Last Name

      • Graphic Arts Specialist/Sign Shop, First Name Last Name

      • Graphic Arts Specialist, First Name Last Name

      • Graphic Arts Specialist, First Name Last Name

      • Graphic Arts Specialist, First Name Last Name

    • Promotional, Sales Coordinator, First Name Last Name

    • Print Shop, Offset Press Operator, First Name Last Name

    • Print Shop, Senior Press Operator, First Name Last Name

    • Print Shop, Senior Press Operator, First Name Last Name