View more purchasing & contract information on The Fountain.
How should I be doing purchase requisitions and POs now?
Purchase requisitions and orders, including Requisition Creation, Access, Purchase Orders, Change Orders, and Receipt Creation, are now done in Workday. There is no need to use Marketplace any longer for this process. View the Purchase Requisitions and Orders job aid for step-by-step instructions. This demo video is also very helpful. When in Workday you must Request a Requisition and this process than creates a PO.
How to find/search for a PO in Workday
To search a PO in Workday, In the Workday search bar type in: Find Purchase Orders. Once this box comes up, type in the supplier name. In the first set of dates put in: 01/01/1900 and hit OK to search. Or:
- Login to Workday
- Go to the Workday search bar (middle of screen)
- Type in: Find Purchase Orders. Select the Enter key.
- Once this dialog box comes up, type in the Supplier name field. Select the Enter key.
Add Find Purchase Orders as a Workday Shortcut
Use the shortcut as a quick way to access the Purchase Order application in the future.
- Login to Workday
- Go to top left menu area
- Select Shortcuts.
- Type Find Purchase Orders.
- Select + symbol to add.
Requisition Receipt
New process! If you have requested a requisition and received your goods or service, you must provide the receipt. See page 22, "07 Create a Receipt," of the Purchase Requisitions and Orders job aid for instructions.
Do NOT use the Punch Out Requisition in Workday.
MSU has determined that users should continue to use their p-card for these types of purchases instead of utilizing the Punch Out Requisition option. Using the p-card offers several advantages, including a rebate to the university.
Interdepartmental Purchasing
We are currently working on the transition of interdepartmental purchasing to Workday. Please continue to use the CA-037 form (this form is a new version of the form, current as of August 2024).