Adding a Network Printer to a Mac Computer

Overview

Before trying to add a network printer to a computer please make sure that permissions have been granted to that user for the desired network printer. Please contact the Service Desk to verify that you have the correct permissions

1. Open System Preferences by going to the System Preferences app in the Applications, or by clicking the gear icon on the Dock or by going to the Apple menu in the upper left corner and selecting System Preferences

2. Click on the Printers & Scanners icon, if the printer name starts with PRINTERS-, the printer is set up to use the print server. If not, it is most likely set up to print direct to IP

3. To add the print queue, click the + button at the bottom of the pane where the installed printers are listed to get the following screen

4. In the search box, enter the appropriate search criteria like the room number to filter the list of available printers to those in a specific location

5. Choose the printer to be installed based on the model of the printer. The Name and Location fields should populate after the printer is selected

6. Click the dropdown arrow in the Use field and select the Select Software option

7. Enter the model number of the printer to filter the available installed printer drivers. Select the appropriate driver and click the OK button

8. Click the Add button to install the printer on the computer

9. The newly installed printer should list in the pane with the other installed printers. Any non-network printers can be removed by selecting the printer and clicking the - button at the bottom of the pane that shows the installed printers.