Overview
This guide explains how to generate a shareable OneDrive link and customize its permissions before sending it to others.
How-To
Share with "Copy link"
- Sign in to the OneDrive website at onedrive.com and sign in with your Microsoft account or your work or school account.
- Pick the files or folders you want to share by selecting its circle icon.
- Select Share at the top of the page.
- Select Copy Link to copy the link.
- To change the link permissions, select the settings gear icon,
- Anyone gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization.
- People in Your Organization with the link gives anyone in your organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else.
- People with existing access can be used by people who already have access to the document or folder. It does not change any permissions. Use this if you just want to send a link to somebody who already has access.
- Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.
- Under Other settings, you can set any of the following options:
- Allow editing lets people who are signed in with a Microsoft Account edit the files or folders they have access to. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder they have access to. Unchecking this box means that people can view, copy, or download your items without signing in. They can also forward the link to other people. However, they cannot make changes to the version on your OneDrive.
- Block download prevents people from downloading the file or folders they have access to. Unchecking this box means that people can download the files onto their devices.
- Set expiration date lets you set a date for the link to expire. After the date you set, the link won't work anymore and you will need to create a new link for users requiring access to your file or folder.
- Set password lets you set a password to access the file. When a user clicks the link, they will be prompted to enter a password before they can access the file. You'll need to provide this password separately to anyone you want to share the file with.
- Open in review mode only limits people to leaving comments and making suggestions on the file.
- Once you have set all your link settings and permissions, select Apply.
- Select Copy and then select Send.
- Paste the link and send the link where you want to send it, like an email, message, or post.
Outcome
After completing these steps, you’ll have a properly configured link that you can copy and share through email, messages, or posts.
More Resources
Share files and folders in Microsoft OneDrive - Microsoft Support
Still Need Help?
Visit the IT Solutions Center page to view current hours, locations, and contact information.