Share a File Publicly Using OneDrive


How can I share a file through OneDrive for others outside of MNSU to view?


  1. In your OneDrive account, check the file you want to share
  2. Click on Copy Link on the top menu bar if you need a link to share

  1. Once you get the link click on People with existing access can use the link to change the permission level


  1. Permission bar will pop up with the default of People with existing access.  Then select Anyone with the link if you want to let anyone in the world that has the link or People in MNSCU with link if you want it so anyone within the Minnstate system being able to access it with a link (will require a login)
  2. Choose the permission level according to your need and then click Apply to set the permissions
  • Allow Editing
  • This allows anyone with the link to modify the document. Use with caution
  • Set expiration date
  • Allows after a certain date for the link to stop working
  • Set password
  • Allows you to set a password that you must share out for the link to work.  This sets the same password for everyone that has the link
  • Block download
  • Allows users to not download the file or print it. 
  1. Copy the link (Control-C on a windows machine; Command-C on a mac) and send it to the person you want to share
  2. Or you can simply click the share to share via email if you know person’s email. You can change the permission level as described above
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Article ID: 115
Thu 2/3/22 10:04 AM
Thu 6/16/22 11:54 AM