Hardware Standards and Replacement Cycles for State-Owned Computers

Replacement Cycle Recommendation: 

Computers should be replaced on a cyclical basis. The recommendation from IT Solutions is to replace your computers every 4 years. There are many reasons for this: 

1. Most of the computers we purchase have a 3-year warranty. 

2. Computers must be able to run the newest operating systems that can be updated with the latest hardware and software security standards. This is in alignment with the Minnesota State Board Policy 5.23.1.5 Security Patch Management.  

3. Operating systems such as Windows and macOS specifically require updated hardware as they are upgraded over time. 

4. Departments are more easily able to budget for computers if the replacement cycle is consistent and yearly. 

Current Computer Standards: 

Devices must be kept sufficiently up-to-date and have adequate memory and storage so that they can run the current version of their operating systems and other software. This allows them to remain patched and operate effectively and securely. Below are the current minimum technical specifications for computer hardware: 

Form Factor:

We recommend laptops for all.  

Existing Windows Computers: 

• Microsoft or Dell 

• 9th Generation Intel Processor (To run Windows 11) 

• 8 GB of Ram 

• 256 GB Hard Drive 

New Windows Computer Purchases: 

• Microsoft or Dell 

• 12th Generation or newer Intel Processor (When purchasing a new machine) 

• 16 GB of Ram 

• 512GB Hard Drive 

Apple macOS: 

• Apple current offerings 

• 16 GB of Ram 

• 512GB Hard Drive 

• Apple will list supported models each year as they release the newest macOS version. 

Apple iPad: 

• Apple current offerings 

• Apple will list supported models each year as they release the newest iPadOS version. 

Android Tablets: 

• IT Solutions does not support Android tablets for staff or faculty. 

Chromebook: 

• IT Solutions does not support Chromebooks for staff or faculty. 

If your department or area wants to set up a consultation to help author a healthy computer replacement cycle plan, submit a ticket and we will contact you. If you need a new device, online ordering for department purchases is available through the Campus Computer Store.