Scheduling a Microsoft Teams Meeting in a Teams Room

Overview

This article shows how to schedule a Microsoft Teams meeting in a Teams room on campus.

Schedule a Microsoft Teams meeting in a Teams room.

Instructions

Option 1 - From Teams

Step 1 - From your computer, open the Teams app and sign in with your university Teams account. 

Step 2 - Select Calendar.

Step 3 - Select New Meeting.

Step 4 - In the Add required attendees field, put the email address of the room. For example: ml3025@mnsu.edu for the Memorial Library 3025 conference room.

Step 5 - Make sure the room is available at the time of the meeting. If not, it will decline the meeting.

Step 6 - Fill in any other meeting details and select Send. If the room is available, it will send an email confirmation.

Option 2 - From Outlook (MavMAIL)

Step 1 - From your computer, open Outlook (MavMAIL) and sign in with your university Teams account. 

Step 2 - Select the Calendar.

Step 3 - Select New Event. 

Step 4 - Make sure the Teams meeting toggle is selected on.

Step 5  - In the Invite attendees field, put the email address of the room. For example: ml3025@mnsu.edu for the Memorial Library 3025 conference room.

Step 6  - Make sure the room is available at the time of the meeting. If not, it will decline the meeting.

Step 7 - Fill in any other meeting details and select Send. If the room is available, it will send an email confirmation.

Outcome

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