Question
What is email auto-archiving in Outlook?
Overview
Note: The new auto-archiving feature will go live December 26, 2024 for all active accounts in Minnesota State.
What is Auto-Archiving?
Auto-archiving is a feature that automatically stores older emails in a separate archive folder called “In-Place Archive – StarID@(go.)minnstate.edu”. This helps keep your primary mailbox organized and ensures you have access to important emails without cluttering your inbox. E-mail messages older than 9 months (280 days) will automatically be moved to your In-Place Archive. Any existing folder structure you have created for managing your e-mail will be replicated from your mailbox to your In-Place Archive.
Accessing Your In-Place Archive
In the folder pane on the left, you will see your In-Place Archive listed below your primary mailbox as (In-Place Archive – starid@(go.)minnstate.edu). Click on a folder in it to view your archived e-mails as seen in Figure 1.
Figure 1: Shows a screenshot of an Outlook inbox with the In-Place Archive Inbox button circled.
FAQs
Q: Who will this affect?
A: All users including Faculty, Staff and Students who use the Microsoft Outlook system, will be affected by this change.
Q: How do I find my archived emails?
A: You can access your archived e-mails either by scrolling to “In-Place Archive-StarID@(go.)minnstate.edu” and selecting a folder to browse through or you can use the search function in Outlook.
Q: Can I access my archived emails from my mobile device?
A: Microsoft is planning to make mobile access to your In-Place Archive folder available via the Outlook mobile app by November 2024.