Searching the Online Archive Folders in Outlook

Question

Can you use the Outlook Search Box to search the archive folders?

Overview

Yes, the search box can search your archived folders as long as you select the correct settings. 

How-To

Instructions

How to search the online archive in Outlook:

  1. Select 'All Mailboxes' in the Outlook desktop client. 
  2. Type your search terms in the search bar. 
  3. Click magnifying glass icon. 

 

How to search the online archive in Outlook Web Access:

  1. Go to Outlook Online
  2. Select a folder from the Archive Mailbox
  3. click the drop-down box in the search window
  4. Select 'All Folders'
  5. Type your search terms in the search bar. 
  6. Click magnifying glass icon. 

Outcome

Users can quickly locate archived emails across all mailboxes or folders

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About Outlook Email Auto-Archiving
​​Auto-archiving is a feature that automatically stores older emails in a separate archive folder called “In-Place Archive – StarID@(go.)minnstate.edu”. This helps keep your primary mailbox organized and ensures you have access to important emails without cluttering your inbox.