Changing Your Name, Preferred Name, and Email Address in MavMAIL and other Systems

Question

How do I change my name or email address?

Overview

Faculty and Staff: 

Changes to employee's official name, preferred name and/or email address are initiated through Human Resources. This is a two-step process. The first step is to submit a request to HR to update the employee record, and then after 24 hours the employee can contact the IT Solutions Center to request a change to the employees MSU email address. 

1. Schedule a meeting with MSU HR to complete a name change request Schedule an HR Meeting. 

   • If the preferred name is on file, it will be displayed, whenever possible, instead of the primary/legal name for all Minnesota State and MSU systems.

2. Submit a ticket with IT Solutions to request your email address be updated.

   • Minnesota State has stated that email changes will be automatic in the future, but currently, updating this requires a manual process.

3. If desired, the MavCARD office can print an updated MavCARD (117 Centennial Student Union)

Students:

• For Legal or Official Name Change:
  1. Complete and submit an Official Name Change form to the Registration and Academic Records Office (Wigley Administration Center room 132).
  2. Submit a ticket with IT Solutions to request your email address be updated.
     • Once you have your new, additional email address; update your Outlook to default to send from this new email alias.
     • Minnesota State has stated that email changes will be automatic in the future, but currently, updating this requires a manual process.
  3. If desired, the MavCARD office can print an updated MavCARD (117 Centennial Student Union)

• For Preferred Name Change:  (NOTE: Preferred name is displayed and used in place of the Legal or Official Name)
  Students can set a preferred name (like your nickname) that will be used in communications and will appear in D2L Brightspace, MavMAIL, class rosters, MavCARD and other university systems. A preferred name can replace your first, middle, and/or last name. Students can create or edit their preferred name through E-services:
  1. Log in to Minnesota State E-Services
     1. Click Account Management
     2. Click Name and Address Info
     3. Requests can take 1-2 business days to process.
  2. Submit a ticket with IT Solutions to request your email address be updated, if desired.
     • Once you have your new, additional email address; update your Outlook to default to send from this new email alias.
     • Minnesota State has stated that email changes will be automatic in the future, but currently, updating this requires a manual process.
  3. If desired, the MavCARD office can print an updated MavCARD (117 Centennial Student Union)