Multi-Factor Authentication - Automatic Enrollment


Have I been enrolled in MFA? How can I re-enroll now that my MFA has been reset by IT?


Video Tutorial to Setup MFA


MNSU Multi-Factor Enrollment

If you see the message below when logging into Office 365 or Microsoft Office apps, you have been enrolled in Multi-Factor Authentication for additional security protections.  Please follow the instructions below to complete the setup process for Multi-Factor Authentication.

A mobile device (iPhone/iPad or Android phone/tablet) is required for the setup procedure below. An app called Microsoft Authenticator needs to be installed as the first step.



Multi-factor enrollment requires a customer to switch back and forth between a computer and their mobile device. Sections labeled Computer need to be performed on a laptop or desktop computer (Windows or macOS).  Sections labeled Mobile Device need to be performed on the mobile device (phone or tablet).


 Instructions to setup MFA

Start with Mobile Device

  1. Open the App Store (Apple iPhone / iPad) or Play Store (Android)
  2. Search for and install Microsoft Authenticator

Next use Computer

  1. Navigate to
  2. Login with (for students/alumni/emeriti) or (faculty/staff)
  3. Click Next
  4. Under Step 1: How should we contact you?
    1. Change the dropdown from Authentication phone to Mobile app
    2. Click the radio button that says Receive notifications for verifications
  1. Click Set up
    1. A QR code will be displayed

Return to Mobile Device

  1. Open the Microsoft Authenticator app
  2. Tap the three dots in the upper right corner
  3. Tap Add Account and choose Work or School Account

  1. Tap Scan a QR code
    1. Allow the app to use the camera if asked for permission

  1. Hold the phone up to the computer screen to scan the QR code displayed
  2. Close the Microsoft Authenticator app


  1. Click Next
  2. Click Next
    1. An approve/deny message will be sent to the mobile device configured above

Mobile Device

  1. Tap Approve


  1. Under Step 3
    1. Select the correct country code for your phone under the Select your country or region drop down
    2. Type in or verify the phone number to receive a phone call or text message as a backup in case the authenticator app is not functioning

  1. Click Done


After Setup:

  • From now on, you'll need your mobile device to log into Office 365.
  • If you see an approval message on your mobile device but didn't try to log in, click "DENY."
  • If you lose your device or get a new one, call IT Solutions Center at 507-389-6654 for help

    Faculty and Staff:
  • This app DOES NOT transfer any data to Microsoft, Minnesota State, or Minnesota State University, Mankato
  • This app DOES NOT give control of your device or data to Microsoft, Minnesota State, or Minnesota State University, Mankato
  • Installing this app DOES NOT constitute government data under Minnesota State System Procedure 5.22.2 Cellular and Other Mobile Computing Devices
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Article ID: 297
Thu 3/3/22 1:20 PM
Mon 7/22/24 2:28 PM

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Our campus uses multi-factor authentication on Microsoft 365 accounts for extra security to help protect your information and keep the University safe. Your account is automatically enrolled.